- SGA Advisors
Role of Advisor
An Advisor adds to the continuity of SGA organizations by making sure that successive officers of the organization understand the responsibility they share as leaders, as well as explaining to the officers the rules and policies established for student organizations.
Duties of Advisor
- To be aware of and have an understanding of University Student Rules, Department of Student Activities and Student Government Association policies pertaining to recognized student organizations at TAMU as well as rules governing individual students
- To be aware of liability issues (i.e. hazing, alcohol, etc.) and advise the organization to make reasonable and prudent decisions regarding these issues in planning activities
- To attend meetings of the organizations: Executive, general, etc
- To be available to the officers of the organization on a regular basis for consultation and to hold students accountable (ex. budget, transition, operations, leadership, etc.)
- To complete the required Advisor training required by the Department of Student Activities in order to be an Advisor
SGA Advisor Expectations
The Student Government Association committee advisors will be assigned by the Department of Student Activities because of the special relationship SGA has with the university. In most cases, the primary advisor will be a staff member in the Department of Student Activities.
If a problem arises between the advisor and the committee that cannot be resolved between them, either party should discuss the situation with the Student Government Advisor. If the conflict is with the Student Government Advisor, then Rusty Thompson, Associate Director of the Department of Student Activities should be contacted.
Changes in SGA committee advising are inevitable as the Department of Student Activities continually recruits new and promising talent to our office. Therefore it becomes critical to plan ahead to avoid disruptions in daily operations when a member of our advising team departs.
Advance planning promotes continuity in leadership and provides the time to prepare for the future and signals to stakeholders that your committee is planning for the future wisely. Advisors that take time to prepare are in a good position not only to recruit and orient new leaders, but also to acknowledge the contributions of outgoing leaders and provide closure for them and the committee’s general membership, executive team and community partners.
Advisor transitions can be positive because they offer opportunities to re-examine goals and objectives. They also help breathe new life into committee efforts as new leaders arrive with fresh ideas and creative energy. SGA does not require but instead recommends that you use the following strategies to plan for leadership transitions to keep your committee on track.
In order to facilitate a smooth transition between advisors and student leaders, the following plan and timeline is recommended. Please adjust for your specific organizational needs.
Two Months Prior To Transition
Compile the following basic transition materials:
- Overview of the Organization
- Calendar of Events/ Operations Calendar
- Historical Information/ Issues or Challenges Faced
- Upcoming events or meetings new advisor should attend
- Share information with new advisor and set a meeting for a full transition
- Current advisor talk with current student leaders about the change in advising assignments.
- Share a clear timeline for the transition.
- Copies of Pre-Event Planning forms, contracts, waivers, etc.
Prior to the End of the Semester
Create an AdvisorResource binder for the incoming advisor to include the following:
- Overview of Advising Role
- Overview of the Organization
- Contacts and stakeholders
- Organizational Purpose
- Organizational Operations
- Student Leadership Positions
- The organization’s connection to the department and university
- Contact information for student leaders
- Calendar of Events/Operations
- Selection Process
- Historical Information/Issues or challenges faced
- End of the year reports/summary information from previous years